3 ways to be an efficient construction project manager

As a small builder and business owner, you face many tasks and wear many hats on a day-to-day basis to ensure your business runs smoothly. To be successful, you’ve likely implemented project management processes that work with your office and the job site. 

While the role of construction project manager may be a full-time job title for many, you may also play the role of a full-time business owner, estimator, financial controller, builder, and finally project manager. 

Construction Management Association of Americastates that a construction project manager “provides a project’s owner(s) with effective management of the project’s schedule, cost, quality, safety, scope, and function.”  Yet, as you know, it’s not as simple as a definition. Because every construction project is unique, so is your approach to managing the scope of work. 

The role of construction project management

A construction project manager’s primary role is to lead a team of one to many, take a project blueprint, and make it into a finished structure no matter the project’s size. It takes considerable talent, technology, and other learned skills to minimize the risk of building or remodeling a home, while achieving your customers’ goals. 

Simplify your tasks with a software solution that automates and connects all parts of the job like takeoffs and cost estimating, working with subcontractors and suppliers, scheduling and ongoing communications with everyone involved in the project. 

ways to manage your construction projects efficiently

  1. Estimate and quote quickly and accurately
    Planning and estimatingbegins just after you’ve met with your customer and defined the project parameters, and where a large majority of your time takes place. Automating processes will speed up the time it takes from your initial meeting to winning the job.  At Buildxact, we offer estimating software that makes quoting five times faster. Uniquely designed for the small builder and remodelers, you can complete on-screen takeoffs and load local supplier price files from your Excel to produce a professional-looking quote. Not only that, but you can create a template and use it over and over again. 
  2.  Consistent communication
    Once your customer agrees to the estimate’s terms, you will begin ordering materials. Communication is critical at this stage of your project management process – be concise, clear, factual, and professional. A large part of keeping subcontractors informed means constant reminders via text, email, or calls. It takes an extraordinary amount of time. You can enhance your communications with automated project management systems and procedures with construction scheduling software. Adopting technology platforms like Buildxact enables real-time collaboration and communications with your teams and key stakeholders. 
  3. Keep on top of your financials 

    Throughout the project, you continually monitor the job costs and schedule to ensure the project runs on time and budget. Using a cloud-based software solution allows you to access and track financials for your project with ease. And once your project is completed, it’s time to invoice your customer. To reduce your administration time, consider a software solution that integrates with your accounting system, like Quickbooks or Xero. 


Stay organized and improve efficiency

If you’re working on several projects at any given time, you have a lot to keep track of— contracts, estimates, change orders, schedules, etc. — for each project. To stay organized and efficient, storing these critical items in one place like a cloud-based software platform simplifies your business. 

Buildxact, uniquely designed for the small builder, remodeler, and contractor, provides a single solution from the first takeoff to the final invoice. From companies with one or two operators to small teams, we offer a single platform that has all the features you need and nothing you don’t. Are you ready for a better way to manage your projects? Learn more or try our 14-day free trial.